We appreciate the trust you place in us when sharing your personal data. The security of that data is very important to us. In this document, we will explain how we collect, use and protect your personal data. We will also explain what rights you have with regards to your personal data and how you can exercise those rights.
Who we are
MFM | Marshall Farm Machinery. This means that MFM determines what data is collected and how this data is going to be used and how this data is protected.
Our registered office address:
MFM | Marshall Farm Machinery – Rugby Road, Harborough Magna, Rugby, CV23 0HL.
If you have questions about how we process personal data, or would like to exercise your data subject rights, please email us at firstname.lastname@example.org.
Company and website within scope
Unless specifically stated, we consider our website to be a UK based website. See below for more information. This policy also covers any additional personal data collected. It includes personal data that is collected through our website, by telephone, related social media applications.
Collection of personal data
We collect personal data from you for one or more of the following purposes. To provide you with information that you have requested or which we think may be relevant, to initiate and complete commercial transactions with you, or the entity that you represent, for the purchase of products and/or services, to fulfil a contract that we have entered into with you or with the entity that you represent. to ensure the security and safe operation of our website and underlying business infrastructure, to manage any communication between you and us. If you required more info about the data that we collect for each of these purposes, the lawful basis for doing so, and the period for which we will retain each type of data contact us. email@example.com.
Processing of personal data
We have processes in place to make sure that only those people in our organisation who need to access your data can do so. A number of data elements are collected for multiple purposes. Some data may be shared with third party.
Storage of personal data
Our office is in the UK. Our website and web applications are hosted in the UK. We are the data controller. We operate a data retention policy in respect of all data, whether paper-based or digital and those aspects of it which relate to personal data.
We have what we believe are appropriate security controls in place to protect personal data. Risk assessment, including assessing risks to the rights and freedoms of data subjects. We do not, however, have any control over what happens between your device and the boundary of our information infrastructure. You should be aware of the many information security risks that exist and take appropriate steps to safeguard your own information. We accept no liability in respect of breaches that occur beyond our control.
Your rights as a data subject
As a data subject whose personal information we hold, you have certain rights. If you wish to exercise any of these rights, please email us firstname.lastname@example.org. In order to process your request, we will ask you to provide two valid forms of identification for verification purposes. Your rights are as follows:
- The right to be informed
- The right of access
You may request a copy of the personal data we hold about you free of charge. Once we have verified your identity and, if relevant, the authority of any third-party requestor, we will provide access to the personal data we hold about you as well as the following information: the purposes of the processing, categories of personal data concerned, recipients to whom the personal data has been disclosed, retention period or envisioned retention period for that personal data, personal data collected from a third party, the source of the personal data. If there are exceptional circumstances that mean we can refuse to provide the information, we will explain them. If requests are frivolous or vexatious, we reserve the right to refuse them.
- The right to rectification
When you believe we hold inaccurate or incomplete personal information about you, you may exercise your right to correct or complete this data. This may be used with the right to restrict processing to make sure that incorrect/incomplete information is not processed until it is corrected.
- The right to erasure (the ‘right to be forgotten’)
Where no overriding legal basis or legitimate reason continues to exist for processing personal data, you may request that we delete the personal data. This includes personal data that may have been unlawfully processed. We will take all reasonable steps to ensure erasure.
- The right to restrict processing
You may ask us to stop processing your personal data. We will still hold the data, but will not process it any further. This right is an alternative to the right to erasure.
- Right to restrict processing:
The accuracy of the personal data is contested, processing of the personal data is unlawful, we no longer need the personal data for processing but the personal data is required for part of a legal process, the right to object has been exercised and processing is restricted pending a decision on the status of the processing.
- The right to object
You have the right to object to our processing of your data where processing is based on legitimate interest, processing is for the purpose of direct marketing, processing is for the purposes of scientific or historic research, processing involves automated decision-making and profiling.
Should you wish to discuss a complaint, please feel free to contact us using the details provided above. All complaints will be treated in a confidential manner. Should you feel unsatisfied with our handling of your data, or about any complaint that you have made to us about our handling of your data, you are entitled to escalate your complaint to a supervisory authority within the European Union. For the United Kingdom, this is the Information Commissioner’s Office (ICO), who is also our lead supervisory authority. Its contact information can be found at https://ico.org.uk/global/contact-us/.